By registering for any part of the Wilberforce Way Walk (The Walk) you agree to abide by these rules. Please check this page from time to time, as we may occasionally amend these rules and any changes will be binding on you. By registering for The Walk you also agree to abide by any instructions or regulations displayed or given on the day.
All Wilberforce Trust events have a no smoking policy. For the benefit of those around you please refrain from smoking during The Walk. Please note that these events involve moderate exercise. Participants are responsible for making sure they are prepared for The Walk by training and bringing the required kit and equipment.
Registration fees cover the overheads of The Walk and help to guarantee participation on the day. Unfortunately, given the limited number of spaces for the event, all registration fees are non-refundable after 7 days have passed (as per Distance Selling Regulations) from the participant registering, either online, by phone or receipt of a booking form.
Wheelchair users are encouraged to enter the Walmgate section of The Walk, providing they have assistance at the event.
Participants can take part in the Walmgate section of The Walk with prams/strollers. All participants who are bringing a pram/stroller to the event should use the pram/stroller to accommodate their child and follow instructions given by the Wilberforce Trust staff on the day to include starting the event at the back of the walkers to ease congestion.
Unfortunately, mobility scooter users are not allowed take part. The health and safety of our participants is very important to us and we cannot guarantee that each type of mobility scooter will be able to manoeuvre the route.
Before registering for this event, you should be fit to participate, seeking medical advice if appropriate. Participants are responsible for ensuring that they are sufficiently fit and healthy to take part in The Walk. Any participant unsure of their physical ability to take part in The Walk must seek medical advice from their General Practitioner prior to The Walk.
We have taken all reasonable steps to eliminate the chance of injury but there is a certain minimal risk in every activity and you should withdraw from the event if you have any doubts. Participants in these activities should be aware of and accept these risks and be responsible for their own actions and involvement. By taking part in an Event, all participants acknowledge that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.
The Wilberforce Trust, its employees, agents and volunteers accept no liability whatsoever to participants or spectators in respect of any loss, damage or personal injury which may be sustained in the course of this event other than personal injury (including death) caused by our negligence. Liability cannot be accepted for any damage, injury or loss arising from the negligence of participants (whether through failure to observe the rules of the event or otherwise).
With the exception of the Walmgate Way Accessible Walk you must be at least 14 years old to take part in this challenge.
Anyone under the age of 18 requires parental consent and must be accompanied by a parent or guardian. Parents must decide if the event is appropriate for their child and seek additional information if necessary. We reserve the right to prohibit individuals from taking part, and will do so if participants under 18 have failed to provide evidence of parental consent.
It is strict policy for these events that 14-17 year olds must be accompanied at all times by the parent/guardian responsible for them, therefore if the parent/guardian retires from the event the young person/s would have to retire from the event too.
We provide a kit list in participants’ welcome packs and on our website. The items on the kit list are for your safety and comfort. Our walk leaders reserve the right not to let you take part in the walk if they believe you are inadequately dressed or equipped for it.
Participation in this event is by pre-registration only. For health and safety reasons anyone not registered to walk will not be permitted to take part.
Entry places in the Event are personal to participants and you may not transfer your place to anyone else, as it may cause problems of identification in the event that medical assistance is required during the Event, for example.
All walkers must be on time for event start, and late arrivals will not be permitted to take part. All information about timings is included in participant packs.
Any decision to cancel the event, either beforehand or during the event, would be based on their expert advice. Should we be advised to cancel the event, all participants would be contacted by telephone immediately. If we cancel the event participant registration fees will be eligible for a refund.
Photography and video
Photographs may be taken of you during the event which may be used to publicise future events and the work of the charity generally including on our website. Please let the staff know if you would not want the images to be used in this way.
Sponsorship Monies and Donations
Any monies raised in connection with The Wilberforce way Walk are held on trust for The Wilberforce Trust, and therefore all participants have a legal responsibility to ensure that all sponsorship monies/donations received in connection with the Event are paid to us. We ask that you do this as soon as possible after the Event.
Changes and Last Minute Arrangements
Once you have registered you are unable to transfer to another section of The Walk without first notifying us. This is because we have strict capacity limits for most sections and for practical reasons we need to make sure that the sections do not exceed individual capacity. If you do wish to transfer please call 01904 760037 and we will endeavour to support your request. In the event that we can accommodate your request you will incur a £5 administration charge to cover the administration of the transfer.